|Position Title||Mention Position|
|Reports to||Report to Manager|
In this section, write a brief description of the position while keeping the following questions in mind:
1. What is the candidate’s function in the organization?
2. What contribution do you want them to make?
3. What are they going to be working on?
Duties and Responsibilities
Using categories, list the key job functions and responsibilities, followed by examples of the sorts of activities under each item.
1. The position’s primary duties and responsibilities
2. List the most important jobs and responsibilities first.
3. Start each sentence with an action verb.
4. Use verbs in the present tense.
5. Use gender-neutral phrasing like s/he.
6. Instead of Xerox, use generic jargon such as photocopy.
7. When necessary, use qualifiers to clarify the job.
8. Avoid using terms that might be interpreted in many ways.
State the minimum qualifications required to successfully perform the job. These are the qualifications that are necessary for someone to be considered for the position.
2. Specialized knowledge
5. Other characteristics such as personal characteristics
6. Professional Certification
If the job necessitates working in unusual conditions, this should be specified in the job description. Special working conditions include a variety of situations such as frequent evening and weekend work, shift work, working outdoors, working with difficult clientele, and so on.
If the job requires physical exertion, this should be noted in the job description. A physically demanding profession requires the employee to stand for long periods of time, move heavy things on a frequent basis, do repetitive duties with limited breaks, and so on.
Submitting to direct reports
List any roles that the incumbent will be responsible for, organized by job title.
|Authorized by:||Signature of the person having approval power over the job description|
|Date authorized:||The date the job description was approved|
|Date last reviewed||When the job description was last evaluated|
A job description should ideally be reviewed annually and updated as needed.