Employment Verification: The Ultimate Guide For Business

To validate the information you give them, people or organisations could ask for employment verification. Verifying your employment enables a third party.

To establish that you actually work for the organisation you claim to. The necessary details will be include in a proper verification letter without jeopardising your privacy.

So, here’s a definition of employment verification and some justifications for why it could be request.

Verifying a job applicant’s prior employment is known as employment verification. By doing this, you can be confident the candidate possesses the skills require to do the job properly. Verifying employment can also show fabricate work titles, gaps in employment, and misleading claims of employment. 

Employment verifications play a crucial role in the pre-employment screening process since they show if candidates are reliable and a suitable match for the position.

Because it shows if your prospects are dependable and a good match for the position, it’s a crucial step in the pre-employment screening process.

Let’s dive into the article for more information!

Why Do Companies Want Employment Verification?

These questions regarding your work history are typically a part of a larger background check to verify that you are who you claim you are in order for the third party to continue offering a service or completing a request.

Before creating a specific sort of account or approving a loan, a bank, for instance, could need job verification. Your prior work performance, present job duties, income history, and likelihood of being hire again may all be question by a recruiting business as well.

A corporation or organisation may request your employment verification in an attempt to meet their business needs and confirm that the data you gave is accurate, as was previously hinted at above. 

The following are a few of the most typical justifications for requesting an employment verification check 

from a party:

1. Mortgage request:

Employer verification enables the establishments to confirm if the information you supplied on the loan application was accurate. Lenders often want a confirmation message over the phone, but they could also request a formal notice from your company.

2. Rental agreement formation:

The landlord may wish to personally confirm your monthly income and work title from your company, even though property owners may regard savings and residual income as evidence.

3. Visa criteria:

Governmental organisations frequently have an immigration policy in place requiring individuals to present evidence of their employment and income before processing immigration documents for purposes of residency.

Strategies Of Employment Verification

In some cases, a letter is not required when your organisation discloses data regarding you to third parties. The most reliable method of employee verification will rely on the data a party wants, how it will be used, and the rules protecting employee privacy. 

Brief phone contact will do when someone merely needs to check your employment status, but official letters from your employer may be require by government agencies. 

The following methods might be use by your company to confirm your employment:

1. Statement of authentication:

• A statement including information about your job, including income, title, duties, and work history, may be requested by the third party from your company as verification of your employment. 
• The correspondence must be written on letterhead from your employer. Make sure that all of the information supplied, including the dates of your work, corresponds with your portfolio.

2. A commitment or a partnership:

• In some cases, you can use contracts and employment placement letters as proof. Your work positions’ contracts and agreements may serve as sufficient documentation of your employment. 
• However, the third party may also ask for other forms of proof in addition to any contracts or agreements you could offer.

3. Paycheck notes:

• Lenders and landlords are two examples of third parties that may ask you for many pay stubs but just need information about your wage. 
• If a potential employer wants a brief overview of your work title and duties, they can ask you to include your payslips to your job offer.

Charges for Third-Party Employment Verification

The third party charges a fee for facilitating verification requests. The cost of doing these third-party verifications now ranges from $5 to $38 per verification.

Letters Of Employment Verification Examples

The majority of the time, employment verification letters are succinct and focused on the key details. Unless more material is specifically requested, limit the central part of your message to 100 words. View the following sample letters for employer verification and alter them to suit your requirements:

An example with employment duties

Here is an example of a job description including duties:

[Name of employee]

] Job title

[Entity name]

[Business address]

[Date:]

[The requester’s name]

] Job title

[Entity name]

[Address]

Greetings, [requester’s name]

This letter attests that [employee’s name] has held the position of [job title] at [company’s name] since [date of employment].

[Name] is in charge of:

[List the tasks performed by each employee]

If you require any more information, please let me know. [Phone number and email] are my contact information.

Sincerely,

Author’s name

FAQs

Final Thoughts

The number of years or past employers that you desire to verify depends on your needs as an employer. We advise checking job history for as long as possible depending on how senior the position is and/or how technical the expertise is. For more junior jobs, the most frequent employer is usually the one who confirms the previous three years of work.